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Documents Needed for NGO Registration in India
Documents Needed for NGO Registration in India
If you are planning to start an NGO in India, understanding the NGO registration process is the first and most important step. Many people want to do good work for society, but they often get confused about how to register an NGO and what documents are needed. In this blog, we will explain the complete NGO registration process in simple language, including required documents, 12A registration, and 80G registration.
Legal Process to Start an NGO
Before we talk about the documents, let’s understand why NGO registration process matters:
A registered NGO is a legal entity.
It helps build trust with donors and government bodies.
You can apply for 12A registration and 80 G registration to get tax exemptions.
You can open a bank account in the name of your NGO.
It gives your social work more structure and reach.
Types of NGO Registration Process in India
There are three main types of NGO registration:
Trust – Under the Indian Trusts Act
Society – Under the Societies Registration Act, 1860
Section 8 Company – Under the Companies Act, 2013
Each type has slightly different document requirements, but many of the basic papers are the same.
Documents Needed to Start an NGO
Here are the main documents needed, no matter what type of NGO you are registering:
1. ID Proof of Founders/Trustees
Aadhaar Card, PAN Card, Passport, or Voter ID
At least two or more members are usually required
These documents help verify the identity of the people starting the NGO
2. Address Proof of Founders
Electricity Bill, Telephone Bill, or Bank Statement
It must match the ID documents
3. Registered Office Address Proof
Rent Agreement (if the place is rented)
NOC (No Objection Certificate) from the owner
Electricity Bill or Water Bill for that address
4. Passport Size Photos
Clear passport-sized photographs of all founding members
5. Memorandum of Association (MOA) and Rules & Regulations
Required for Society and Section 8 Company
It explains the objectives, vision, and functioning of the NGO
6. Trust Deed
Needed only for Trust registration
It includes the name of trustees, powers, objectives, and rules
7. Articles of Association (AOA)
Required for Section 8 Companies
It describes how the NGO will operate internally
8. Digital Signature Certificate (DSC)
Required for online registration of Section 8 Companies (ngo registration process)
Helps to file forms with the Ministry of Corporate Affairs (MCA)
9. Director Identification Number (DIN)
Needed for Section 8 Company directors
Apply online via the MCA portal
Additional Documents Required for 12A and 80G Registration
Once your NGO is registered, the next step is applying for 12A registration and 80 G registration. These help your NGO get tax exemption and also allow your donors to get tax benefits.
Here are the extra documents you’ll need for that:
Documents for 12A Registration
PAN Card of NGO
Certificate of NGO registration (Trust Deed / MOA & AOA)
Details of NGO activities since formation
Bank account statement of the NGO
List of trustees or members
Documents for 80 G Registration
12A Registration Certificate
PAN of the NGO
Financial statements (if applicable)
Details of welfare activities and project reports
List of donors and their PAN (if already receiving donations)
Quick Checklist
| Document | Needed For |
|---|---|
| PAN Card of Members | All Types |
| Aadhaar/Voter ID | All Types |
| Address Proof | All Types |
| Office Address Proof + NOC | All Types |
| MOA & AOA | Society & Section 8 |
| Trust Deed | Trust |
| Passport Photos | All Types |
| DSC & DIN | Section 8 Company |
| 12A Documents | For tax exemption |
| 80G Documents | For donor tax benefits |
Final Words
Starting an NGO is a noble step. But proper NGO registration process is very important to give it legal power and credibility. By preparing the correct documents in advance, you can make the registration process smooth and hassle-free. Also, don’t forget to apply for 12A registration and 80 G registration after your NGO is registered. These will help you get more support from donors and save on taxes.
If you need help or want expert guidance, there are many consultants and online services that can assist you with the full process.
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